Membership and Executive Committee Coordinator

Eurocities - Brussels, Belgium


Tasks: Administration, Management

Topics: Community Engagement, Policies and Cooperation, Urban Transformation

Type: Full-time

Experience required:

Language: English is sufficient


apply before September 18th 2022


Eurocities is a dynamic and international team where we trust people, value constructive exchange and collaboration. We help people to flourish in a friendly, open and healthy environment and promote work-life balance.

As Membership and Board Coordinator, you will play an important role in the Brussels office and be a key liaison to our members.

You will:

Be the main point of contact for Eurocities members.
You will be responsible for contacting potential new members
Provide internal coordination of member engagement in the network's activities, keep an overview of this engagement, gather information, approach and follow up with potential members and partners, and ensure that information is recorded and maintained.
You will assume the role of Secretary for the Eurocities Executive Committee by supporting meetings, preparing and distributing agendas and minutes, and assisting the Secretary General with other meeting preparation and follow-up.

You will work closely with the Secretary General and the management team of the Eurocities office in Brussels. In this role you will:

Understand members' needs, develop and implement proposals.
    Improve services to members
    Improve stakeholder engagement
    Attract and retain members
Prepare high-level meetings for members, including the General Assembly
Carry out special projects and other delegated tasks
Support the financial sustainability of the network by working with the Finance Manager on annual billing to members, approval of financial statements, and annual convening of the Audit Committee
Managing the enrollment of new members
Ensuring that the membership database is kept up to date


You are an experienced professional full of initiative, curious, patient, resilient, creative and flexible.

You have the following skills and experience to successfully fill this position*:

4-5 years of professional experience in stakeholder engagement.
At least 3 years of relevant experience in membership-based associations
Knowledge of cities and urban challenges
Experience with facilitating committee work
Excellent diplomatic and negotiation skills
Excellent interpersonal and networking skills
full command of the English language
problem-solving approach
solid organizational and planning skills
Experience working independently and as part of a team
Organization and accuracy, ability to meet deadlines

Advantages: other languages

*We are looking for applicants who meet most of these criteria, but feel free to apply if you think you might be a good fit for the position.
We offer

A full-time position as an employee under Belgian law. The selected candidate must either live in Belgium or be willing to move to Belgium for the duration of the contract (applicants must provide a Belgian address).
A permanent contract starting as soon as possible.
3,200 € - 3,400 € gross monthly salary, depending on profile and experience.
Flexible working hours.
Part-time telecommuting.

Social benefits

Meal vouchers, pension plan, hospital insurance, public transport costs, 13th month, eco-courses, €90 net per month for teleworking and training opportunities.
How to apply

Applicants are requested to send a letter of motivation, describing their relevant experience point by point and relating it to the requirements of the position, on a maximum of one page, together with a CV and at least two letters of recommendation (including your current or last employer) to Patricia de Wouters, Head of HR, at by September 18, 2022, 17:00 CET.

Please send the documents in PDF format and indicate “membership coord” in the subject line.

In-person interviews will be held on September 22 and 23, 2022.

Only shortlisted applicants will be invited for an interview. Curriculum vitae and personal data of non-selected applicants will not be shared with third parties and will be deleted immediately after the recruitment process is completed. For more information, please read our privacy policy.

Find more here.

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