Communication Officer

apply before June 28, 2024

More about this position

The European Urban Initiative is opening a vacancy “Communication Officer” position (short-term 18 months contract) to join the Permanent Secretariat (PS) based in Lille (France).

1. General Tasks

Organisation and implementation of the cross-cutting communication tasks of the European Urban Initiative in collaboration with other members responsible for communication activities at the EUI:

  • Implementation of the communication strategy.
  • Development of communication tools.
  • Follow-up of the communication call for tenders.
  • Implementation of the communication activities (events, website and multi-media, publications) in close cooperation with the digital communications officer and other units.

2. Initiative Promotion

  • Responsible for the implementation of the communication strategy of the European Urban Initiative.
  • Responsible for the content and update of the Initiative website:
    • Update of the website pages/structure according to the European Urban Initiative developments.
    • Publication of news, calls for proposals, etc.
    • Search engine optimization, in liaison with the digital communication officer.
  • Responsible for the editorial planning and drafting the content of Initiative promotional documents:
    • Newsletter.
    • Initiative leaflets.
  • Report on Initiative activities through Initiative communication channels:
    • Website.
    • Newsletter.
    • Social media.
  • Organize and contribute to EUI events promoting activities and results at Initiative level:
    • Annual events.
    • Cooperation fairs.
    • Other events on demand.
  • Coordinate the implementation of the Initiative graphic identity.
  • Draft and implement communication and dissemination plans related to Initiative activities.
  • Monitor communication strategy implementation and work progress, expenses, and supplies.
  • Contribution to and participation in Urban Agenda for the EU publicity, communication, and dissemination, in coordination with the Partnership and communication officer.
  • Contribution to and participation in Portico, the knowledge platform of EUI.
  • Coordination and work with external service providers contracted for communication support.

3. Initiative Level Communication

  • Draft communication-related sections of the Innovative Actions and Capacity-Building Application packs, the Communication toolkit, and other information material for Innovative Actions or Capacity-Building cities.
  • Draft and implement the Initiative annual Communication Plan, in liaison with Urban Contact Points.
  • Contribute to relevant sections of the Initiative Annual Report.
  • Presentation of EU regulations related to Communication at training seminars for Innovative Actions applicants or project partners and regular follow-up and assistance with project Lead partners or cities involved in capacity-building activities, on compliance to requirements.
  • Preparation and follow-up of public call for tenders to outsource some tasks on communication activities.
  • Represent the Initiative in EU networks when relating to communication.
  • Work with partner organisations and particularly the URBACT programme, on joint communication activities.

4. Promotion and Communication for Individual EUI Strand Activities

  • Participate in the organisation of different events and promotional activities and publications.
  • Provide guidance on communication and its requirements for applicants.
  • Contribute to the assessment of proposed communication activities.
  • Follow-up of implementation and closure: assistance to beneficiaries on communication issues.

5. Languages & Translation

The official language of the Initiative is English.

  • Draft content of news and website articles.
  • Proofread and occasional translation of the Initiative communications.

6. Additional Tasks

  • Other additional tasks of relevance to the position if required.


  • Master’s degree and/or equivalent professional qualification in a relevant field linked to the post; with a minimum of 3 to 5 years demonstrated experience in relation to the above tasks and especially with regards to the organisation of events.
  • Excellent communication, facilitation and drafting skills.
  • Excellent organisational and project management skills with a proven track record of delivery.
  • Knowledge of EU institutions and policies, in particular Cohesion Policy.
  • Strong interest in urban trends and the urban dimension of EU policies, in particular Cohesion Policy.
  • Experience managing the work of external experts and overseeing public procurement processes.
  • Computer literate.
  • Good team player with the capacity to work in a multicultural/international and multilingual environment.
  • Ability to translate strategies into actions.
  • High level of proficiency and fluency in English, with French and other EU languages as an asset.
  • Flexible approach to work; prepared to travel and work irregular hours.

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