The European Urban Initiative is opening a vacancy “Communication Officer” position (short-term 18 months contract) to join the Permanent Secretariat (PS) based in Lille (France).
1. General Tasks
Organisation and implementation of the cross-cutting communication tasks of the European Urban Initiative in collaboration with other members responsible for communication activities at the EUI:
- Implementation of the communication strategy.
- Development of communication tools.
- Follow-up of the communication call for tenders.
- Implementation of the communication activities (events, website and multi-media, publications) in close cooperation with the digital communications officer and other units.
2. Initiative Promotion
- Responsible for the implementation of the communication strategy of the European Urban Initiative.
- Responsible for the content and update of the Initiative website:
- Update of the website pages/structure according to the European Urban Initiative developments.
- Publication of news, calls for proposals, etc.
- Search engine optimization, in liaison with the digital communication officer.
- Responsible for the editorial planning and drafting the content of Initiative promotional documents:
- Newsletter.
- Initiative leaflets.
- Report on Initiative activities through Initiative communication channels:
- Website.
- Newsletter.
- Social media.
- Organize and contribute to EUI events promoting activities and results at Initiative level:
- Annual events.
- Cooperation fairs.
- Other events on demand.
- Coordinate the implementation of the Initiative graphic identity.
- Draft and implement communication and dissemination plans related to Initiative activities.
- Monitor communication strategy implementation and work progress, expenses, and supplies.
- Contribution to and participation in Urban Agenda for the EU publicity, communication, and dissemination, in coordination with the Partnership and communication officer.
- Contribution to and participation in Portico, the knowledge platform of EUI.
- Coordination and work with external service providers contracted for communication support.
3. Initiative Level Communication
- Draft communication-related sections of the Innovative Actions and Capacity-Building Application packs, the Communication toolkit, and other information material for Innovative Actions or Capacity-Building cities.
- Draft and implement the Initiative annual Communication Plan, in liaison with Urban Contact Points.
- Contribute to relevant sections of the Initiative Annual Report.
- Presentation of EU regulations related to Communication at training seminars for Innovative Actions applicants or project partners and regular follow-up and assistance with project Lead partners or cities involved in capacity-building activities, on compliance to requirements.
- Preparation and follow-up of public call for tenders to outsource some tasks on communication activities.
- Represent the Initiative in EU networks when relating to communication.
- Work with partner organisations and particularly the URBACT programme, on joint communication activities.
4. Promotion and Communication for Individual EUI Strand Activities
- Participate in the organisation of different events and promotional activities and publications.
- Provide guidance on communication and its requirements for applicants.
- Contribute to the assessment of proposed communication activities.
- Follow-up of implementation and closure: assistance to beneficiaries on communication issues.
5. Languages & Translation
The official language of the Initiative is English.
- Draft content of news and website articles.
- Proofread and occasional translation of the Initiative communications.
6. Additional Tasks
- Other additional tasks of relevance to the position if required.
Requirements
- Master’s degree and/or equivalent professional qualification in a relevant field linked to the post; with a minimum of 3 to 5 years demonstrated experience in relation to the above tasks and especially with regards to the organisation of events.
- Excellent communication, facilitation and drafting skills.
- Excellent organisational and project management skills with a proven track record of delivery.
- Knowledge of EU institutions and policies, in particular Cohesion Policy.
- Strong interest in urban trends and the urban dimension of EU policies, in particular Cohesion Policy.
- Experience managing the work of external experts and overseeing public procurement processes.
- Computer literate.
- Good team player with the capacity to work in a multicultural/international and multilingual environment.
- Ability to translate strategies into actions.
- High level of proficiency and fluency in English, with French and other EU languages as an asset.
- Flexible approach to work; prepared to travel and work irregular hours.
